CRIT Privacy & Cookies Policies
Privacy Notice
Introduction
This page explains what personal information we gather when you visit this web site and when you book or attend a training course run by Centre for Research Informatics Training.
Who will process my personal information?
The information published here applies to the use of your personal information (also known as 'personal data') by the University of Cambridge through the viewing or use of this site.
General personal information collected on our websites
When you visit any of the websites within the Cambridge domain we hold certain information about you for service and security reasons. For more information on this, please see below.
Specific personal information collected on this website
This site asks you to provide information about yourself in the course booking form for external participants.
We gather this information so that we can process bookings for attendees without University of Cambridge credentials.
We use this personal data to fulfil requests for booking onto courses for the person to whom the information applies.
Your data will be used to create an attendance sign-in form available at the course venue during the course.
Your data may be shared with course trainers and training material developers so that they can address your specific requirements, during a course you are booked to attend.
If you are a member of an institution which collaborates with us to pay centrally (a list of such institutions is available on this page) we will share your information with an administrator at your institution to authorise your booking. In the case that you do not intend for your institution to pay for your booking please make this clear in your booking form submission.
We will use your information to send emails related specifically to the booking you have requested. No other emails will be sent without receiving additional consent from you.
Your data will be shared with and stored in the University Training Booking Service, alongside attendance information for successful course bookings. The UTBS has its own privacy policy, which is accessible here.
Personal Information collected in relation to successful course booking and attendance
Information gathered at course registration:
Upon successfully booking a place on a course and during your attendance, we may ask you to provide further personal information. We will collect information using course surveys conducted online and at the course venue using paper sign-in sheets and the computer workstations.
Your attendance on a course is not dependent on any information collected after a successful booking except for signing in on the attendance sheet. You may choose not to provide any other piece of personal information without penalty.
We use this data to improve the delivery and development of courses, to provide feedback to course trainers and to participate in international quality and impact analysis with other training institutions.
Your data may be shared with course trainers and training material developers so that they can address your specific requirements, during a course you are booked to attend.
Information gathered in post-course survey:
Data you provide in post-course surveys is anonymised before being shared with any third party. We use this data to improve the delivery and development of courses, to provide feedback to course trainers and to participate in international quality and impact analysis with other training institutions. We share this anonymised data with the following groups:
- Course trainers and course material developers. In addition to anonymisation all personal information is removed before sharing with this group. We share only the information provided in sections of the survey requesting feedback on course content.
Consent:
If you have given us, consent to store and use your contact details, or for any other information where we have asked for consent, you may withdraw this consent at any time by contacting us at bioinfotraining@bio.cam.ac.uk.
How we store your data and how to contact us to change it
We use third-party services to store and collect your information including but not limited to Qualtrics, Surveymonkey and Dropbox.
Information stored on these services may be physically located outside of the UK and the EEA. We will only store your information using services that comply with the restrictions and conditions set out in the General Data Protection Regulation (GDPR). Authorized access to data stored on these services will only be given to Centre for Research Informatics Training staff.
Your data will be held indefinitely to contribute to personal development portfolios in the future. Data relating to personal requirements is held indefinitely for convenience of the participant when making future bookings. Data relating to course feedback will also be stored indefinitely in order to perform continuous long-term assessment of our training. Personal data can be requested, edited or deleted at any time by contacting bioinfotraining@bio.cam.ac.uk.
Further information
For more information about how we handle your personal information, and your rights under data protection legislation, please see https://www.information-compliance.admin.cam.ac.uk/data-protection/general-data
Cookies
- Cookies are small files that sit on your computer, phone or tablet. This information is collected by the University of Cambridge to record and store information about how you use the University’s core pages. Information is shared within the University of Cambridge, and in limited cases, with our third-party providers. Below is more detail about the cookies we use, what they record, how you may choose which cookies you’re happy for us to use and with whom the information is shared.
- Users who visit a Falcon site may receive some or all of the Google Analytics cookies if the site administrator has enabled them (whether or not they authenticate).
- Sites may embed third-party material (e.g. YouTube videos) and these may carry their own cookies. You must refer to the site's local cookie policy to determine what cookies are being set and for what purpose.
- Users who authenticate will receive cookies from the Raven/Shibboleth authentication system.
Necessary cookies
Necessary cookies maintain the security of our website’s connection to you. They also make our site work. They always need to be on.
| Name | Used by | Description | P/S* | More information |
|---|---|---|---|---|
| ssess* | University of Cambridge | University of Cambridge | S | Privacy policy for the University's core website |
| has_js | University of Cambridge | Checks to see whether your system has JavaScript turned on or off. | S | Privacy policy for the University's core website |
| X-Mapping-* | University of Cambridge | Used to route data and page requests correctly. This cookie is associated with the Stingray Traffic Manager platform from Riverbed. | S | Riverbed's privacy policy |
| CookieConsent CookieControl | University of Cambridge | Remember the cookie choices that you have made on your device. Once these cookies expire or when you change devices, you will be asked to reconfirm your choices. | P (365 days) | Privacy policy for the University's core website |
| esri_aopc esri_locale | University of Cambridge Esri (ArcGIS Online service) | When you use our University Map, these cookies identify your device to ArcGIS Online servers to establish a secure connection and to prevent the duplicate loading of localised (different language) resources. The cookies do not contain information by which we can identify you. | S | Privacy policy for the University Map |
| NRBA_SESSION | University of Cambridge | This cookie is necessary for the operation of our web applications; it does not contain any personally identifiable information. It is associated with the New Relic Performance Monitoring suite. The New Relic service logs how quickly the web servers respond to requests and when there are technical errors. | S | Privacy policy for the University's core website |
| user-id | University of Cambridge Squiz Group (Funnelback search service) | When you use our site search, this cookie identifies your device to our search engine’s servers to establish a secure connection. It does not contain information by which we can identify you. | S | Privacy policy for the University's core website |
Site usage measurement cookies
Unless you opt in to receive ‘site usage measurement’ cookies, we will not set these cookies on your device. Site usage measurement cookies allow us to analyse anonymised navigation patterns, to learn how people use our website and to make it better for our users.
| Name | Used by | Description | P/S* | More information |
|---|---|---|---|---|
| _ga* _ga_* | University of Cambridge Google Inc (Google Analytics service) | We use Google Analytics to understand how users are navigating our website, see how often content we publish is used and to test changes to improve the user experience. Your IP address is anonymised. | P (2 years) | Google’s privacy policy |
Personalisation cookies
Unless you opt in to receive ‘personalisation’ cookies, we will not set these cookies on your device. Personalisation cookies allow you to tailor your experience on our website.
| Name | Used by | Description | P/S* | More information |
|---|---|---|---|---|
| _dc _qst q_inter qsi* qst* xrsf-token | University of Cambridge Qualtrics LLC (experience research service) | We use Qualtrics to ask users questions about what they want to do on our website. We use these answers to improve how we build and develop it. Your IP address is collected, and any answers you give. | P (up to 90 days) | Qualtric's browser compatibility and cookies notice |
Social and marketing cookies
Unless you opt in to receive ‘social and marketing’ cookies, we will not set these cookies on your device. Social and marketing cookies on our site connect to third-party providers, such as Spotify, Vimeo and YouTube. These cookies will be set when you take an action, such as watching an embedded video. Data will be passed back to the third-party provider, allowing that organisation to record how you use their service on our site and show you relevant content, including advertising.
| Name | Used by | Description | P/S* | More information |
|---|---|---|---|---|
| sp_adid sp_m sp_landing sp_t | Spotify AB | We use Spotify embedded playlists on selected web pages. Where we do this, Spotify uses cookies: to deliver the embedded audio player and track your interactions with embedded content, to record which audio advertisements you have heard, and to make improvements to its services. | P (Up to 12 months ) | Spotify’s privacy policy |
| Flags Optanon* player* vuid | Vimeo.com Inc | We use Vimeo embedded videos on selected web pages. Where we do this, Vimeo uses cookies: to deliver the embedded video service and track your interactions with embedded content, to remember your video player preferences when using embedded video, and to make improvements to its services. | P (Up to 24 months ) | Vimeo’s privacy policy |
AEC
| Google LLC (YouTube video service) | We use YouTube embedded videos on selected web pages. Where we do this, Google uses cookies: to deliver the YouTube service and track your interactions with embedded content, to remember your video player preferences when using embedded video, and to make improvements to its services. The cookies do not directly identify individual users, and YouTube will not store information to personalise your experience unless you are logged in to a Google account. | P (Between 180 and 400 days) | Google’s privacy policy and YouTube's terms of service |
*S marks a session cookie. P marks a persistent cookie.
Session cookies expire when the user quits the browser (or earlier).
Persistent cookies remain within the browser after it is quit and restarted, until they reach their expiry date.
Raven privacy & cookie policy:
http://raven.cam.ac.uk/privacy.html
Google analytics cookie policy:
http://www.google.com/analytics/terms/us.html
Information updated 9 September 2026